Clemson Sports Car Club

Meeting Minutes for 02.03.10

A lot was covered at today's meeting. It is IMPERATIVE that any and all paying members come to NEXT week's meeting!
Topics discussed today:
-possibly moving the Feb 20 autocross to Feb 27. There is a SCCA meet at CMP that weekend as well. PLEASE let us know if you have a problem with this. COME to the meeting next week.
-the March autox is tentatively scheduled for March 27.
-We will begin having meetings ONLY on the first and third Wednesday of the month beginning on February 17th. PLEASE COME NEXT WEEK! We are thinking of doing little get-togethers on the weeks that we don't have a meeting at the parking garage downtown.
-VERY IMPORTANT!! We will be have elections for the officer positions of Public Relations (PR) and Journalist NEXT WEEK! Under unforeseen circumstances, we are in need of these two positions to be filled immediately. Those elected to these positions will hold office until the end of this school year only. Please come to the meeting to nominate whom you feel would be best for the position and VOTE!
Current nominations are:
David Escobar for PR
Keri for Journalist
Steve (stevebullit) for either PR or Journalist.
Please keep in mind that you can nominate yourself. If you are nominated and DO NOT want the position, you are free to remove yourself from nomination. We need everyone to be at the meeting next week so everyone can vote on who they want to represent the club.
PR is in charge of public relations such as advertising and maintaining the club image.
Journalist is in charge of keeping things filed and up-to-date such as member lists, budget data, etc. Journalist does NOT do much work with the motorsports festival.

-We are also in need of a Committee Head for taking charge of CC1. The committee head for CC1 will be responsible for either getting CC1 or finding someone to get CC1 to autocrosses and other events, and maintenance of CC1. If you feel that this would interest you, PLEASE come to the meeting next week.


If y'all have gotten nothing else out of this, just please please please COME TO THE MEETING NEXT WEEK! We want/need your input!

Yes m'am!

I'll be there.

cool, i can make it.

Oh god. March 27th autocross? SCCA Atlanta is holding autocrosses on the 21st and 28th. It looks like I'll be having 3 autocrosses in 7 days. Woo!

-GT

I will be going to the same 3 as well.

Where is it listed that Atlanta region has an event on March 21st?

All that I see is the March 7th Points #1 event at Six Flags, then March 27-28 with the T&T on Saturday and Points #2 event on Sunday.

Any word on moving the autocross to the Feb. 27th?
Hopefully it's still on for the 20th.

They changed it, it was up there.

So, hey, when are you locking down the date of the February autocross? It's hard to get people to commit when your date is up in the air.

Seems to me you would get better participation by having the event set in stone more than a couple weeks ahead of time, conflict or no.

(02-03-2010 11:08 PM)karlyew Wrote: [ -> ]Journalist is in charge of keeping things filed and up-to-date such as member lists, budget data, etc. Journalist does NOT do much work with the motorsports festival.

I just read that closely for the first time. "Keeping things filed and up-to-date such as member lists" is basically the exact description of the existing Secretary position, and "budget data"...that is the definition of the Treasurer!

If the existing officers are bogged down with Motorsports Festival stuff (is that the implication of the last sentence I quoted?), consider defining new positions for those roles and elect or move personnel to fill them...but why reinvent the wheel and give tasks that should be clearly defined already to a "new" position?

That was just the description of what the president and vice-president told me.
I know for a fact (esp since I am an officer) that CMF is a massive, huge undertaking, and is really beginning to spread the officers thin (especially president and vice president). We need the other positions to help us out to deal with everything. We have quite a few other people working on CMF that are not officers, and we are still getting bogged down in stuff that needs to be done by a certain time period. I was PR last semester and I didn't do a whole lot with CMF, but I was in charge of advertising and the public image. Robbie was journalist and he did a lot with the website, took pictures, etc. I don't know where the budgeting and keeping things filed came from, but that is what I was told. We have A LOT of paperwork that needs to be filed and kept up-to-date especially since we are seeking financial assistance from CUSG. The current "head"officers (president, vice-president, sec, treas) are trying to do a lot of work for the club, but also trying to manage CMF. It's just a lot of work, and right now, we can't get new officers to help out with that since so much has already been done and it would be very hard to get the new people up-to-date with what is going on. So, basically, the new positions are to help out the officers for the rest of the semester until we can redesign what we really want the PR and journalist to do. Oh, and CMF this year is going to be HUGE.

Talking about the autox schedule, I understand how much it sucks not knowing what date an autox will be held on, but we are mainly trying to plan financially for the event since we haven't been making (or even breaking even) with the past couple of autox and we want to make sure we have enough time to advertise, and the feeling was that feb 20 was going to be too soon to get enough publicity out there to get a large enough crowd. We are trying to make sure that we can get the lot from AU and that we can get insurance and everything. We will definitely have the February AND March autox schedule set in stone by the end of the week. I understand that it would help attendance if we had definite dates set, but we are trying to work on that.

Sorry for all the confusion, it's just a really busy time for all of us and we are trying to do what is in the best interest of the club. Any suggestions that we could use for the next school year would be appreciated, but right now, for this school year at least, it seems that we can't really change much and are just trying to get the basics covered by the two new positions.

Also, a reminder, EVERYONE, PLEASE COME TO THE MEETING ON WEDNESDAY AT 9PM IN DANIEL AUDITORIUM! If you want to express your concerns/questions/ideas with the club and/or officers, this is the time to do it. It is a lot easier to explain things in person than on the internet (though I do know that many of y'all are unable to come to the meetings and the internet is your only option). Thanks!

[sorry for the super long post]

CMP = ?? are you referring to clemson motorsports festival (CMF)?
Perhaps it would be better to skip the February autocross and just plan/advertise for March, and for the motorsports festival

(02-08-2010 11:57 AM)humjaba Wrote: [ -> ]CMP = ?? are you referring to clemson motorsports festival (CMF)?
Perhaps it would be better to skip the February autocross and just plan/advertise for March, and for the motorsports festival

:no: I will be at the St. Pete Grand Prix and miss the March one.


I wont be able to make the meeting on Wednesday unfortunately, its a little far out of the way and to many other things going on this week.

(02-08-2010 11:57 AM)humjaba Wrote: [ -> ]CMP = ?? are you referring to clemson motorsports festival (CMF)?
Perhaps it would be better to skip the February autocross and just plan/advertise for March, and for the motorsports festival

Fixed it...oops

We will talk about it at the meeting (i know you can't come but i will make sure to bring it up). The problem is that autoxs are our only real way to make money at the moment and having one is possible profit (but also possible deficit). IDK, I guess we will figure it all out at the meetings (officer and general) on Wed.

Just a little reminder:
PLEASE COME TO THE MEETING TONIGHT IF AT ALL POSSIBLE! THIS IS A VERY IMPORTANT MEETING! DANIEL 100 (auditorium) @ 9PM! Thanks!!